Free · 2-page printable PDF
Apartment Move-In Inspection Checklist for Renters
A free, printable move-in checklist for renters. Record your apartment’s condition before the boxes take over: mark each item OK, Note, or N/A, add written notes, and keep a clear rental condition report of what you found.
The checklist is a PDF
2 pages, U.S. Letter. Your phone opens it in its own PDF viewer.
Use it before you unpack
What to check during an apartment move-in inspection
Go through the apartment in a steady order while floors, walls, fixtures, and appliances are still easy to see.
- Step 1
Walk room by room
Check windows, plumbing, the toilet, appliances, heating and cooling, cleanliness, odors, moisture, and pests.
- Step 2
Mark and document
Mark each item OK, Note, or N/A. Use the two lines after every group, and photograph anything marked Note.
- Step 3
Share and keep a copy
Use your lease or property manager’s process to share the record, then keep the checklist and original photos together.
What’s inside the printable rental inspection checklist PDF
Two practical pages: enough structure to be useful, enough space to write by hand.
- Property, unit, tenant, and date fields
- OK / Note / N/A room-by-room checks
- Two handwritten note lines after each group
- Electricity, gas, and water meter readings and IDs
- Front-door key, mailbox key, and fob/remote counts
- Additional notes lines at the bottom of each page
- Reminder to photograph NOTE items and keep a copy
Questions renters ask
Apartment move-in inspection checklist FAQ
When should renters do an apartment move-in inspection?
As early as practical, ideally before unpacking. Check your lease and any instructions from your property manager for the required process and deadline.
What should I photograph during a move-in inspection?
Photograph anything you mark Note, including visible damage, wear, cleanliness concerns, leaks, fixtures, appliances, moisture, pests, and meter readings where useful.
Is this printable checklist a rental condition report my landlord must accept?
No. This PDF is a personal organizer, not a substitute for a lease or a property-manager form. Use any official form required of you, and share your notes through your lease or property manager’s process.
Are move-in checklist rules for renters the same in every state?
No. Requirements, deadlines, and renter rules vary by state and locality. This checklist is general information and not legal advice.
Start with a clean record.
Print it, walk through, and file your copy.